HOW DO I OBTAIN APPROVAL TO MAKE A CHANGE TO THE EXTERIOR OF MY HOME?
APPROVAL PROCEDURE
Homeowners planning to make modifications to the exterior of their home must submit their plans, in writing, to the Board of Directors.
Per VKCA By-Laws, all modifications must be approved by the Board of Directors prior to work beginning.
PLEASE COMPLETE THE FORM BELOW FOR MODIFICATIONS.
COMPLETED FORMS ARE SENT TO THE VKCA BOARD POINT OF CONTACT FOR EXTERIOR CHANGES.
The Board will review the proposed changes or additions by referring to the Covenant and By-Laws to determine if the changes will violate those rules.
The committee will report back to the homeowner as to whether the plans have been approved, need modification or have been rejected.
We hope everyone in the community will work to make their property the best it can be at all times.
EXTERIOR HOME CHANGES
Any change to the exterior of your home must be approved by the VKCA Board of Directors before work begins. This includes items such as siding, roofing, windows and doors, paint or trim colors, decks and patios, fences, sheds and other outbuildings, driveways and walkways, exterior lighting, awnings, storm doors, satellite dishes, solar panels, and significant landscaping or grading changes.
This process is intentionally straightforward. It is not meant to slow your project down — it is meant to keep a written record for both you and the Association so a change made today does not become a problem at resale.
HOW IT WORKS
- Submit a request. Use the website form to send your name, property address, phone and email, a description of the proposed change, the materials and colors you plan to use, your approximate start date, and the contractor's name if one is being used. Photos, sketches, or product pages are very helpful — please attach or send them along.
- A VKCA point of contact is assigned. One Board member serves as your single point of contact for the request, so you know exactly who to follow up with instead of guessing. You can also reach the Board directly through the Board & Officers page.
- The Board reviews the request. The Board checks the proposal against the Covenants and By-Laws. Most requests are reviewed at or before the next Board meeting. If something is unclear or additional detail is needed, your point of contact will reach out.
- You receive a written decision. The Board issues a renovation approval letter stating what was approved, along with any conditions. If the request needs changes or cannot be approved, you will receive the reason in writing so you can revise and resubmit.
- Copies are kept on file. One copy of the approval letter goes to the homeowner and one is retained in the VKCA files for the property. Keep your copy — it is the documentation that supports your pre-sale inspection and Certificate of Architectural Compliance when you sell.
A few practical notes: submit your request before ordering materials or scheduling a contractor; approval covers the project as described, so let your point of contact know if the plan changes mid-project; and routine maintenance or exact like-for-like replacement generally does not require a new approval — when in doubt, ask first. Approvals from VKCA are separate from any Town of Leesburg or Loudoun County permits you may need.
VKCA EXTERIOR MODIFICATION FORM
Please describe modification in comments section
IF YOU HAVE PICTURES, PLEASE SEND THOSE AS WELL.
Submit your name, email, address and a comment describing the modification using the contact form.