Voting Packet
The Covenant requires all ballots to be sent by email or snail mail 2 weeks prior to the date of the Annual Meeting.
- Cover letter inviting members to attend the Annual Meeting, giving the time, date and location of the meeting.
- Information regarding any particular topic being covered at the Annual Meeting beyond the Treasurer's Report and updates on projects in and around the development.
- Information explaining the meaning of a directed proxy should the member not be able to attend the meeting.
- A ballot listing all the candidates running for election who have been nominated, seconded and have agreed to run at the time of the mailing.
(Floor nominations may be made on site on the evening of the Annual Meeting)
- A return envelope for the directed proxy addressed to the Virginia Knolls Community Association Inc.
P.O. Box 1626
Leesburg, VA 20177
Attention: Secretary - Ballot Enclosed
All sealed ballots are collected from the P.O. Box up until the day of the Annual Meeting and are delivered, sealed to the committee that evening.
- Cover letter inviting members to attend the Annual Meeting, giving the time, date and location of the meeting.
- Information regarding any particular topic being covered at the Annual Meeting beyond the Treasurer's Report and updates on projects in and around the development.
- Information explaining the meaning of a directed proxy should the member not be able to attend the meeting.
- A ballot listing all the candidates running for election who have been nominated, seconded and have agreed to run at the time of the mailing.
(Floor nominations may be made on site on the evening of the Annual Meeting)
- A return envelope for the directed proxy addressed to the Virginia Knolls Community Association Inc.
P.O. Box 1626
Leesburg, VA 20177
Attention: Secretary - Ballot Enclosed
All sealed ballots are collected from the P.O. Box up until the day of the Annual Meeting and are delivered, sealed to the committee that evening.